New Regulations for continuing PhD Students enrolled prior to Oct. 2018

Due to a change of the study plan, implemented in October 2018, the number of ECTS points in all PhD programmes has been reduced and standardized to a requirement of 30 ECTS in total. This has implications for the individual plans of study as well as doctoral agreements.

Changes to the Courses

Management:

1)      The number of courses as well as the workload (ECTS) has been reduced. You can find the new programme here.

2)      There is no required joint seminar anymore. Dates for public presentations are offered at predetermined dates published at the beginning of each semester on the website of the SSC as well as the Center for Doctoral Studies.

If you are planning to present, please coordinate the date before the start of the semester. The forms required can be found on the website of the SSC.

Logistics and Operations Management:

Changes to the workload (ECTS) have been made. You can find the new programme here.

Statistics and Operations Research:

Changes to the workload (ECTS) have been made. You can find the new programme here.

Modifying your doctoral thesis agreement

As a result of the changes in the curriculum concerning the ECTS points, some doctoral thesis agreements need to be adjusted. The number of required ECTS points (new) is 30. If your thesis agreement states a different number, please contact your supervisor and talk to him/her about corrections to the agreement. Please modify your agreement (you need to sign an Änderungsantrag) and send the signed document to christine.neumeyer@univie.ac.at.

Admission and Public Presentation

For the application to a PhD Programme you need the form letter of intent which includes a declaration of support by a tenured professor of the faculty. This document is required to initiate the application via u:space.

Within the first year after admission you are required to register your topic and supervisor and complete the doctoral thesis agreement. The curriculum stipulates that by end of the first year, your research project has to be submitted to the office for doctoral studies in form of a specific research proposal.  This proposal has to be presented and defended within a public presentation, to so-called FÖP (fakultätsöffentliche Präsentation). This proposal should consist of statements about the aims of your research, the provisional milestones of the various research projects, information on possible financial needs, as well as a declaration of consent by the supervisor. Each semester the program coordinator will post the list of potential dates for a FÖP, among which you can select. In some programs (e.g. management) with the consent of the advisor the public presentation may be deferred to the second year until enough substance has been accumulated.

Guidelines for cumulative dissertations

The term ‘cumulative dissertation’ refers to dissertations that build on work partially or fully published and/or submitted before the compilation of the final thesis. If individual chapters have been published or submitted before the thesis has been submitted, they need to be properly declared and referred to. The Studienpräses offers guidelines for cumulative dissertations that should be strictly adhered to.

Most importantly the guidelines include the following requirements:

Formal structure:

1)      Cover Sheet

The layout of the cover sheet is subject to the Statutory Order Regarding Formal Requirements when Submitting Scientific Papers. You can find samples on the website of the SSC.

2)      Introduction/Preamble

The introduction needs to explain how the various chapters including prior publications and working papers relate to each other. It should also explain the concrete findings of the various papers/chapters.

3)      Table of Contents

The page numbers indicated in the table of contents refer to the consecutive numbering of the dissertation pages. Bound papers shall be mentioned as chapters, featuring page numbering. The processing / development status of manuscripts not yet published at the time of dissertation submission must be indicated; hereby, the following categories are admissible:

• accepted for publishing in a publication / book / anthology

• submitted for publishing

• paper currently being processed

• working papers

Further materials belonging to the dissertation, which are not intended for publication, can be presented in separate chapters.

4)      Synopsis of the Publications

Every peer-reviewed paper or working paper included in the dissertation must include the author’s name, the title, information pertaining to the processing / development status of a yet unpublished paper, as well as a declaration about the extent of the submitter’s own contribution.

All of the above is of crucial importance in the process of scientific evaluation of the submitted paper.

Specifications on publications and manuscripts

 • released papers - comprehensive bibliographical reference of the publication

• papers accepted for publication - date of the letter of acceptance

 • submitted papers - date of the acknowledgement of receipt

5)      Concluding Discussion

The concluding discussion refers to the academic paper and the papers included in it, in their entirety. The concluding discussion is essential in the evaluation process of a cumulative dissertation and must consolidate the self-contained conclusions of the individual papers. Special emphasis must be placed on coherent explanation in how far the included papers contribute to concluding the analysis. Furthermore, the applied methodology must be comprehensively discussed. The final section must be dedicated to explaining the contribution of the academic paper to scientific progress in the respective field of research.

6)     Abstract

As is the case for all dissertations, an abstract in German and in English must also be included in a cumulative dissertation. A particular focus shall be placed on the synopsis of the major topics featured in the preamble and the overall discussion. The customary formal requirements also apply to cumulative dissertations (e. g. list of references, correct quotation, etc.).

Plagiarism and how to avoid it

Plagiarism is the conscious misuse of intellectual property. It refers to appropriating ideas of others without citing the source (plagiarism=intellectual theft) and also to double-counting of own ideas (self-plagiarism=manipulation). Both are serious offenses in attempting to misleading the public about the true scientific contributions of the author.

Some manifestations of plagiarism:

  •           Full plagiarism
  •           Citation without documentation
  •           Plagiarism via translation
  •           Self-Plagiarism (intentionally not referring to earlier work)
  •           Ghostwriting

Plagiarism is not a trivial offence. In addition to a fine by the owner of the intellectual property, wilful breach of copyright may lead to imprisonment according to § 91 UrhG.

The Center for Doctoral Studies offers a range of workshops for doctoral candidates on correct citation as well as on the use of different citation tools. You can find all courses under https://forschung.univie.ac.at/en/services/evens-trainings/doctoral-candidates/ .