Applying for graduation

When you fulfil all of the following requirements, you can apply for graduation from the PhD/doctoral programme by filling out the necessary form:

  • Successful completion of all compulsory and compulsory elective courses of the relevant curriculum
  • Successful completion of the public presentation at the Faculty
  • Approval of the intended doctoral project:
  • Approval of the annual progress reports
  • Successful completion of the public defence
  • Positive assessment of the doctoral thesis

If you would like to apply for graduation, please select the application form for your degree programme from the list below and e-mail the completed form to the StudiesServiceCenter (

Final oral examination (public defence)

Provided that you have completed all modules of your PhD or doctoral programme and the doctoral thesis has been positively assessed, you can register for the final oral examination, also referred to as public defence.
In order to register for the public defence, please hand in the completed registration form for the public defence via e-mail ( or submit it personally at least 14 days before the exam at the StudiesServiceCenter.

Please schedule the examination date together with your supervisors.  Make sure that the reviewers are available on the desired examination date as well.  Please notify the StudiesServiceCenter about the date of your final oral examination as soon as possible so that the SSC has enough time to announce it.
The SSC forwards the documents concerning your public defence to your supervisors’ departments or directly to them.  Following the successful completion of the public defence, the responsible department will send the examination record to the StudiesServiceCenter which will start finalising your graduation. The SSC will contact you as soon as they have finished processing your documents. You can then pick up your diploma documents.

Picking up your diploma documents

As soon as you have applied for graduation and the SSC has finalised your diploma documents, the Director of Studies will sign them.  You will then receive a notification that your documents have been finalised and that you can pick them up at the StudiesServiceCenter. Please do not forget to fill in the statistical datashett “UStat2 – Survey taken at study-related stays abroad” and bring along the confirmation to the StudiesServiceCenter.

You can pick up your diploma documents personally at the StudiesServiceCenter of the Faculty of Business, Economics and Statistics or have another person authorised in writing pick them up.

Graduation ceremony

Graduations are fittingly celebrated at the University of Vienna. For this purpose, the Conference and Event Management service unit of the University of Vienna organises undergraduate ceremonies and graduation ceremonies for graduates of master’s and PhD/doctoral programmes.
For additional information about graduation ceremonies, please refer to the website of the Conference and Event Management.